Privacy Statement

This privacy statement applies to Kube Risk Ltd ("Kube Risk", "we", "us" or "our"), and the entities we own or control. This website is operated by Kube Risk Ltd (“Kube Risk Ltd”, “we” or “us”), a UK limited company, registration no. 12561463.

We are committed to protecting the information you provide to us by handling it responsibly and safeguarding it using appropriate technical, administrative and physical security measures.

The privacy notice below explains what information we gather about you, what we use it for and who we may share. This statement further clarifies your rights and who you can contact for more information.

 

Who can you contact for privacy questions or concerns?

If you have questions or comments about this Privacy Notice or how we handle personal data, please direct your correspondence to Kube Risk Ltd, via email to [email protected]. We aim to respond within 30 days from the date we receive privacy-related communications.

You may contact the UK Information Commissioner’s Office at ico.org.uk to report concerns you may have about our data handling practices.

How do we collect personal data?

We only obtain data directly from individuals in a variety of ways, including obtaining personal data from individuals who provide us with their business card(s), complete our online forms, subscribe to our newsletters and preference centre, register for webinars, meetings or for recruitment purposes. We may also obtain personal data directly when, for example, we are establishing a business relationship or from performing professional services through a contract.

We may acquire personal data indirectly about individuals from a variety of sources, including recruitment services and our clients. We may attach personal data to our customer relationship management records to better understand and serve our clients, subscribers and individuals, satisfy a legal obligation, or pursue our legitimate interests.

Our business clients may engage us to perform professional services which involve sharing personal data they control as part of that engagement. For example, we may review data as part of our risk analysis processes and we may need to use personal data to provide insight for our contractual services. Our services may also include processing personal data under our clients’ control on our hosted software applications, which may be governed by different privacy terms, policies and notices.

We may obtain personal data about candidates from an employment agency, and other parties including former employers, and credit reference agencies.

What categories of personal data do we collect?

We may obtain the following categories of personal data about individuals through direct interactions with us or from information provided through client engagements, from applicants, our suppliers and through other situations including those described in this statement.

Personal data.

Here is a list of personal data we commonly collect to conduct our business activities.

  • Contact details (e.g., name, company name, job title, work and mobile telephone numbers, work and personal email and postal address).
  • Professional details (e.g., job and career history, educational background and professional memberships, published articles).
  • Family and beneficiary details for insurance and pension planning services (e.g., names and dates of birth).
  • Financial information (e.g., taxes, payroll, investment interests, pensions, assets, bank details, insolvency records).

Sensitive personal data.

We typically do not collect sensitive or special categories of personal data about individuals other than our own employees. When we do need to process sensitive personal data from data subjects who are not our employees, it is either on the instructions of a third party, with the express consent of the individuals or as required by law.

Examples of sensitive personal data we may obtain, or otherwise hold, include:

  • Personal identification documents that may reveal race, religion or ethnic origin, possibly biometric data of private individuals, beneficial owners of corporate entities, or applicants.
  • Expense receipts submitted for individual tax or accounting advice that reveal affiliations with trade unions or political opinions.
  • Adverse information about potential or existing clients and applicants that may reveal criminal convictions or offences information.
  • Information provided to us by our clients in the course of a professional engagement.
  • Diversity and equal opportunity information volunteered by participants.

Location-based data.

We may process geographical locations you enter when seeking an office near you.

Why do we process personal data?

We may rely on the following reasons when we collect and use personal data to operate our business and provide our products and services:

Contract.

We may process personal data in order to perform our contractual obligations owed to (or to enter into a contract with) the relevant individuals.

Consent.

We may rely on your freely given consent at the time you provided your personal data to us.

Legitimate interests.

We may rely on legitimate interests based on our evaluation that the processing is fair, reasonable and balanced. These may include:

  • Delivering services to our clients: To deliver the professional services our clients have engaged us to provide.
  • Direct marketing: To deliver timely market insights and speciality knowledge we believe is welcomed by our business clients, subscribers and individuals who have interacted with us.

Legal obligations.

We may process personal data in order to meet our legal and regulatory obligations or mandates.

Cookies

We use cookies this website for purposes not limited to:

  • Store your viewing preferences; and,
  • To create a unique and temporary session reference which is necessary to identify page requests and to determine what to serve with the correct settings for your access level

We also make use of cookies to track website usage and visitor information.

We use third-party applications to monitor various aspects of our website usage and the visitors alike, including, but not limited to;

Google Analytics.

Google Analytics to analyse the use of this website by our visitors. Google Analytics generates analytical information about the use of our website, utilising cookies. The information collected relating to this website is used to provide us with detailed reports for the use of this website. Google will store and use this information on its servers securely. Google's privacy policy is freely available at google.com/policies/privacy.

What are your data protection rights?

Access.

You can ask us to verify whether we are processing personal data about you and if so, to provide more specific information.

Correction.

You can ask us to correct our records if you believe they contain incorrect or incomplete information about you.

Erasure.

You can ask us to erase (delete) your personal data after you withdraw your consent to processing or when we no longer need it for the purpose it was originally collected.

Processing restrictions.

You can ask us to temporarily restrict our processing of your personal data if you contest the accuracy of your personal data, prefer to restrict its use rather than having us erase it, or need us to preserve it for you to establish, exercise, or defend a legal claim. A temporary restriction may apply while verifying whether we have overriding legitimate grounds to process it. You can ask us to inform you before we lift that temporary processing restriction.

Data portability.

In some circumstances, where you have provided personal data to us, you can ask us to transmit that personal data (in a structured, commonly used, and machine-readable format) directly to another company if is technically feasible.
Automated Individual Decision-making – You can ask us to review any decisions made about you which we made solely based on automated processing, including profiling, that produced legal effects concerning you or similarly significantly affected you.

Right to Object to Direct Marketing including Profiling – You can object to our use of your personal data for direct marketing purposes, including profiling. We may need to keep some minimal information to comply with your request to cease marketing to you.

Right to Withdraw Consent.

You can withdraw the consent that you have previously given to one or more specified purposes to process your personal data. This will not affect the lawfulness of any processing carried out before you withdraw your consent. It may mean we are not able to provide certain products or services to you and we will advise you if this is the case.

If you would like to exercise your Data Subject Rights, you can email [email protected] We may need to request specific information from you to help us confirm your identity and ensure your right to access the information or to exercise any of your other rights. This helps us to ensure that personal data is not disclosed to any person who has no right to receive it. No fee is required to make a request unless your request is clearly unfounded or excessive.

Depending on the circumstances, we may be unable to comply with your request based on other lawful grounds.

What about personal data security?

We have put appropriate technical and organisational security policies and procedures in place to protect personal data (including sensitive personal data) from loss, misuse, alteration or destruction. We aim to ensure that access to your personal data is limited only to those who need to access it. Those individuals who have access to the data are required to maintain the confidentiality of such information. We may apply pseudonymisation, de-identification and anonymisation techniques in efforts to further protect personal data.

If you have access to parts of our websites or use our services, you remain responsible for keeping your user ID and password confidential. Please be aware that the transmission of data via the Internet is not completely secure. Whilst we do our best to try to protect the security of your personal data, we cannot ensure or guarantee the security of your data transmitted to our site; any transmission is at your own risk.

How long do we retain personal data?

We retain personal data to provide our services, stay in contact with you and to comply with applicable laws, regulations and professional obligations that we are subject to.

Unless a different time frame applies as a result of business need or specific legal, regulatory or contractual requirements, where we retain personal data in accordance with these purposes, we retain such personal data for up to seven years.

With regards to enquiries submitted online, we delete submitted data after 30 days and analytics data after a year.